Privacy Policy
The Yemeni Journal of Life Sciences is committed to protecting the privacy, confidentiality, and security of users of its website and journal management system.
This Privacy Policy explains how personal data may be collected, used, stored, protected, and disclosed in connection with the journal's publishing and editorial activities, consistent with recognized data protection principles and applicable requirements.
1. Scope of the Policy
This policy applies to users of the journal's website and online submission and publishing system, including:
- Authors.
- Reviewers.
- Editors.
- Editorial Board members.
- Readers and visitors.
2. Information Collected
The journal may collect personal and system-related information necessary for journal operations, including:
- Names, affiliations, and academic titles.
- Email addresses and other contact information.
- ORCID iDs and other academic profile information where provided.
- Manuscript-related information, including submissions, reviews, and editorial correspondence.
- Login credentials and system-generated technical information, such as IP addresses and access logs.
Only information reasonably necessary for journal administration, editorial processes, publication, security, and related activities is collected.
3. Purposes of Data Collection and Use
Personal data may be collected and used for legitimate journal-related purposes, including:
- Manuscript submission, peer review, and editorial decision-making.
- Communication among authors, reviewers, editors, and the editorial office.
- Journal administration and workflow management.
- Publication, indexing, and scholarly metadata where applicable.
- Archiving and preservation of the scholarly record where applicable.
- Maintaining the security, functionality, and integrity of the journal website and publishing system.
4. Data Confidentiality and Security
The journal takes reasonable technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, loss, or misuse.
Such measures may include:
- Secure, password-protected access to the journal management system.
- Restricted access to personal data based on editorial and administrative roles.
- System maintenance, updates, and backups.
- Confidential handling of manuscripts, reviewer reports, and editorial correspondence.
Personal data are treated as confidential and are not intentionally made accessible to unauthorized parties.
5. Peer-Review Confidentiality
Manuscripts and materials submitted for peer review are treated as confidential.
- Reviewer identities are protected in accordance with the journal's Double-Blind Peer Review model.
- Reviewer reports and confidential editorial communications are handled within the editorial process.
- Confidential manuscript information must not be disclosed or used for unauthorized purposes.
Further requirements concerning confidentiality and peer review are provided in the journal's Peer Review Policy.
6. Data Sharing and Disclosure
The journal does not sell or trade personal data and does not intentionally disclose personal data to third parties for commercial purposes.
Personal data or limited information may be shared when reasonably necessary for legitimate journal operations, including:
- Providing publication metadata to relevant scholarly registration, indexing, abstracting, or discovery services where applicable.
- Operating technical hosting, maintenance, security, or preservation services where necessary.
- Complying with applicable legal, regulatory, or lawful authority requirements.
- Addressing research integrity, publication ethics, or other legitimate editorial concerns.
Where third-party service providers are involved in processing information on behalf of the journal, access should be limited to information reasonably necessary for the relevant service.
7. Cookies and Website Analytics
The journal website may use cookies or similar technologies where necessary to support website functionality, user sessions, security, and system performance.
Where usage statistics or analytics are collected, the journal aims to use such information for purposes such as understanding website performance and improving the user experience.
Cookies generally do not collect sensitive personal information for the journal's editorial purposes. Users may manage or disable cookies through their browser settings, although disabling certain cookies may affect some website functionality.
8. Author and Reviewer Rights
Subject to applicable legal, ethical, publishing, and archival requirements, users may request to:
- Access personal data held about them in the journal system.
- Correct inaccurate or incomplete personal information.
- Request deletion of personal information where appropriate.
Requests should be submitted to the editorial office. Some information may need to be retained where necessary to maintain the scholarly record, document editorial processes, comply with legal or ethical obligations, or protect legitimate publishing interests.
9. Data Retention
Personal data are retained for as long as reasonably necessary to support:
- Editorial and peer-review processes.
- Journal administration.
- Publication and maintenance of the scholarly record.
- Research integrity and publication ethics processes.
- Legal, ethical, and archival requirements.
Published article metadata and other information forming part of the permanent scholarly record may remain publicly available after publication.
10. External Services and Links
The journal website may contain links to external websites and services, including scholarly databases, indexing services, repositories, author profiles, and other third-party resources.
The journal is not responsible for the privacy practices, security, or content of external websites or services. Users should review the privacy policies of external services before providing personal information to them.
11. Research Data and Personal Information
Authors are responsible for ensuring that personal information contained in research data is handled in accordance with applicable ethical, privacy, consent, and legal requirements.
Authors must not submit or publish personally identifiable information without an appropriate legal or ethical basis and, where required, appropriate consent.
Further requirements concerning research data are provided in the journal's Research Data Sharing & Availability Policy.
12. Confidentiality of Editorial and Research Information
Personal data and confidential information obtained through manuscript submission, peer review, editorial correspondence, and publication processes must be handled responsibly.
Editors, reviewers, and other individuals involved in the publication process must not use confidential information obtained through their role for personal or professional advantage.
Further requirements are provided in the journal's relevant editorial, peer-review, and research integrity policies.
13. Data Security Incidents
If the journal becomes aware of a significant unauthorized access, disclosure, loss, or other security incident affecting personal information, appropriate steps may be taken to assess and address the incident.
Where required by applicable law or regulation, affected individuals or relevant authorities may be notified.
14. Changes to This Privacy Policy
The Yemeni Journal of Life Sciences may update this Privacy Policy when necessary to reflect changes in publishing practices, technical systems, legal or regulatory requirements, or data protection principles.
Updated versions of this policy will be made available on the journal website, with the date of revision indicated where appropriate.
15. Contact Information
For questions, concerns, or requests relating to privacy or personal data, please contact:
Editorial Office – Yemeni Journal of Life Sciences
Email: editor@yjb-ye.org
Email: managing.editor@yjb-ye.org
Email: info@yjb-ye.org
Related Policies
- Editorial Independence & Journal Governance Policy
- Research Data Sharing & Availability Policy
- Peer Review Policy
- Research Misconduct Policy
- Ethical Oversight Policy
- Publication Ethics
